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Project Turnover Workflow

In the construction industry, effective project turnover is crucial for ensuring a seamless transition from the estimating phase to the operational execution of a project. At OVI General Contracting, we have developed a comprehensive Project Turnover process that meticulously ensures all necessary information, documentation, and resources are handed over to the respective teams. This process facilitates better communication and coordination, enhancing the overall efficiency and success of our projects.

The Project Turnover process involves several key artifacts and stages, beginning with the customer's Request for Proposal (RFP) and culminating in the mobilization of construction activities.

In this workflow, you will find a map of all the activities and tasks that comprise project turnover. This workflow provides an estimating-centric view of the body of work, detailing the inputs and outputs from the perspective of the estimating department. Outputs from the Turnover Workflow serve as inputs to downstream workflows for the Construction and Operations departments.

Assumptions: The Turnover Workflow assumes that the Proposal Workflow has been completed successfully and that the customer has issued the company a project award. The Proposal Workflow is an upstream prerequisite to turnover, detailing the mapping of the proposal workflow.

Figure 1 outlines the flow of critical documents and information across different departments, from the initial bidding stage to the operational phase. By understanding this flow, all team members can appreciate the interconnectedness of their roles and the importance of timely and accurate information exchange.

Figure 1: Project Turnover Workflow

Activity 1: Outputs to Construction​

Material Stocking Report Man Hours Report Field Proposal Sub Rough Scope Narrative Award Letter Owner Proposal Vendor Quote PreBid RFI PreBid Photos Subcontractor Bids Permit /IFC Set Plans Permits Bid Set Plans

Activity 2: Outputs to Operations​

Subcontracts Prime Contract AP Compliance